05/06/2020 REGULAR MEETING MINUTES

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TOWN OF SUGAR CITY
REGULAR MEETING MINUTES
05/06/2020

CALL TO ORDER: 7:00 PM by Mayor Nathanael Dinsmore
PLEDGE OF ALLEGIANCE Led by Mayor Nathanael Dinsmore
ROLL CALL: Present: Massey, Schiro, Willis, Roberts, Thibault, Dinsmore, Hijar

APPROVAL OF MINUTES: Motion to approve regular meeting minutes dated 04/15/2020 by Willis, 2nd by Roberts, motion carried.

Motion to go to Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees.  7:07 pm Made by Willis, 2nd by Schiro, motion carried.

CALL TO ORDER: 7:27 PM by Mayor Nathanael Dinsmore

REPORTS:
Town Maintenance: Back window on ranger busted out by an old locker from the Well House. Got quotes: One from Adams Wrecking is $100 for just the window. One from McMillian Auto for $146.50 that is for window and installation. Discussion over how window got broke. Discussion over which company to use. Decision made. Motion to have McMillian Auto replace window on ranger for $146.50 made by Hijar, 2nd by Massey, motion carried.
Luis Diaz- using him and would like to continue using him. Discussion over what Luis does and how many hours he can be used. Decision made. Motion made to place Luis Diaz on payroll for 24 hours max as part time employee for town made by Hijar, 2nd by Willis, motion carried.
Public Service worker- Patricia Brown. Discussion over utilizing her for some of work required. Decision made that Nick; Town Maintenance would give her work to do to complete her 80 hours Community Service.
Code Enforcement: Ledell Coleman is down one dog. It has been taken to Peakview in Fowler; he has two dogs remaining. Discussion over dogs running around town and tickets being given out. Decision made that Mike is doing his job.
Trash: Ken has provided quotes for new tires: One is from GCR Tires this does not include mounting, for 75R24.5 Steer tires: Firestone are $361.88, Dayton are $300.00; Drive tires: Firestone are $363.69, Dayton are $275.00; the 11R22.5 for Steer tires: Firestone $352.66, Zenna $296.39, for Drive tires, Firestone $342.46, Zenna $309.39. Ben’s Gas House: This quote includes mounting 75R24.5 Dynatrak: Drive tires: $390.00, Steer tires: $360.00; Hercules: Drive tires: $390.00; Steer tires $360.00 those would be for Truck 7. Truck 5 is 11R22.5 the Dynatrak: Drive tires $360.00, Steer tires $320.00; Hercules: Drive tires $360.00, Steer tires $330.00. The quote from Cornelius does not include mounting which is $40.00 per tire for Galaxy Tire: Drive and Steer they are $310.00; Continental: Drive tires are $389.00; Steer tires are $369.00. These are for truck 5, truck 7 is next for tires. Discussion over getting quotes from Absolute Automotive and Rocky Ford Discount Tire. Decision made that we would wait to order till we receive quotes from the other companies.
Have a quote from Mobile Container Service for 10 2-yard dumpster at $445.00 each. Discussion over purchasing dumpster recently. Decision made to table till May 20, 2020. 

OLD BUSINESS:
Mark Cloer: Have brought this to the previous council and nothing has been done. (Drops bags of trash onto floor) Now I am asking for a variance for protection not only for the land but also for personal. Discussion over trash blowing around. Decision made. Motion to allow variance for fence made by Willis, 2nd by Schiro, motion carried.
Stop Sign: Would like to request placing a Stop sign at corner to help protect the town. Cars are flying past the house at 1:30 in the morning, when there are still children playing there. Discussion over stop signs. Discussion over ordinance containing curfew to stop that. No decision made.

NEW BUSINESS:
Mayor Pro-tem: Appoint Joan Willis. Discussion over who would be best qualified. Decision made. Motion to appoint Joan Willis as Mayor Pro-tem made by Hijar, 2nd by Schiro, motion carried.
First National Bank: Motion to have Gary Massey, Joan Willis, and Nathanael Dinsmore as authorized signers for checks, and have Nathanael Dinsmore added to the Safety Deposit Box, as well as authorize Joan Willis to get information from the First National Bank made by Hijar, 2nd Schiro, motion carried.
Judge: Discussion over judge not enforcing tickets. Decision made to try to work with judge and gather financial retribution.
Debit/Credit Machine: Have prices from a few online sources. Spoke with Josh at Triad and he stated they use Square. Discussion over going to online payments. Decision made to go to online bill pay. Davida will get ahold of Josh at Triad and see if he can help set it up.
Town Marshall: Spoke with CML and they sent paperwork stating that the Mayor is the Town Marshall with approval from council. Motion made to appoint Mayor Nathanael Dinsmore as Town Marshall made by Roberts, 2nd by Schiro, motion carried.
Felony Narcotics: No Discussion, tabled till June 3rd, 2020.
Spread Sheets: Discussion over what needs to have a spread sheet; trash and water, they should also include pipelines and taps. No Decision made.

BILLS: Discussion over Checks for Betty Bruch and Sheila Baker, Decision made to hold checks till Council can talk to Ken about totes. Questions over CIRSA (Insurance Carrier) and GCR Tires. Motion to pay bill in the amount of $10321.87, holding out two checks each $75, made by Willis, 2nd by Thibault, motion carried.

Motion to go to Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees.  8:49 PM by Willis, 2nd by Roberts, motion carried.

CALL TO ORDER: 9:03 PM by Mayor Nathanael Dinsmore

TRUSTEE COMMENT
Hijar: Change in fiscal reporting
Trash and Water Balances monthly
Minutes in Rocky Ford paper. Discussion over putting minutes and other items in newspaper. Decision made to place Town of Sugar City materials in Newspaper, Davida will email to Rocky Ford starting with May.
Thibault: No Comment
Roberts: No Comment
Willis: Council needs to adhere by what we are asking citizens to adhere by. Discussion over citizens adhering to municipal law and that board of trustees need to lead by example.
Schiro: No Comment
Massey: Place an ad in the news paper for CDL driver. Discussion over putting ad in the paper. Decision made. Motion to place an ad in La Junta Democrat Newspaper made by Hijar, 2nd by Willis, motion carried.

PUBLIC COMMENT:
Lydia Smith: Received water report. Which line does she come off? What are the guidelines for testing? How often do you test the water? Discussion over her receiving water off of the Sugar City Pipeline and that Jim McCuistion is who she needs to contact about paperwork, it is sent to him, he is to distribute to his consumers.
Tony Moreland: How much are you starting your CDL drivers at? Decision made to begin them at $14.00.

CLERK REPORT:
Dave Hashberger: stated that he generally only has three bags of trash and would like to know if he can get his bill at half the cost? Discussion over billing. Decision made that we have never done that before so No he cannot have a discount.
New Era: Asking if Town of Sugar City/Sugar City Disposal would like to do a signature ad for either baseball or track, $10 for each. Decision made, NO.
Rocky Ford Gazette asked if Sugar City Disposal would like to do a signature ad for graduation. Decision made, NO.
Placed an order to receive a free tree from Black Hills Energy for Arbor Day.
Personal Protective Equipment for free. Discussion over getting the protective gear. Decision made Davida will look into the free gear.
Fernando asked about the additional $2.00 more per hour for the COVID-19. Discussion over, pay and COVID. Decision made that the $2.00 more per hour is for high risk employment.
Copy of the updated Ordinance for licensing and control of dogs. Decision made to place on next agenda.
Received a bill from Utility Services, contact Mr. Vigil, he stated he will look into the bill and find out what is happening.
 

ADJOURN: 9:27 PM Motion to adjourn made by Willis, 2nd by Hijar, motion carried.

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Mayor

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Clerk

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