11/18/2020 REGULAR MEETING MINUTES

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TOWN OF SUGAR CITY
REGULAR MEETING MINUTES
11/18/2020

CALL TO ORDER: 6:49 pm by Mayor Nathanael Dinsmore

PLEDGE OF ALLEGIANCE: Led by Mayor Nathanael Dinsmore

ROLL CALL: Present – Hijar, Thibault, Roberts, Willis, Schiro, Massey, Dinsmore

MINUTES: Motion to approve minutes dated 10/21/2020 made by Willis, 2nd by Roberts, motion carried.

7:00 pm Motion made by Willis, 2nd by Schiro, motion carried: Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees.

CALL TO ORDER: 7:25 pm by Mayor Nathanael Dinsmore

REPORTS:
Davida:

Need Signature on paperwork for the Medina case. No discussion.
Terry Short paid for a water tap and a sewer tap on 308 Nevada. Discussion over payments and deposit. Decision made approval on both taps for 308 Nevada.
Variance Request for Tracy Reece. Discussion over style of fence and exact location. Decision made to table till next meeting.
Complaint from Tracy Reece. Sent around table. No discussion. (attached)
Ruth Mercado lived at 117 Madison; she has accrued $689.69 in late fees. She would like the late fees removed, will pay the remaining of $102.59. Discussion over balance. Decision made the balance needs to be paid in full.
Shelly with Total Concept: stated the dumpster had been moved then never got dumped. They moved the dumpster themselves, explained to her that we can’t dump if we don’t know where it is located. She would like a credit on her account for two months total of $120. Discussion over customer moving dumpster. Decision made that she is to pay balance in full.
Display Sales sent some materials: do we want to upgrade the decorations around town. Discussion over cost. Decision made not at this time.
Dale Baker had a 6-yard dumpster, he went out of town for two months and had nothing in the dumpster, so were not emptied. He would like $370 removed from his bill for the two months he was out of town. Discussion over bill. Decision made that he needs to pay balance in full.
Mobile Park Holding: behind JRs in Ordway. The have dumpster service and would like to know what we can do beginning with 12 totes maximizing at 30. Discussion over price. Decision made to offer $20 a tote like previous accounts.
Citizen asked about the railroad coming through, do we have an escape plan? Discussion over escape plan. Decision made we would go south down 23. Will the train be coming through at night? Discussion over when coming through town. No decision at this time, train not coming this far yet.
Amanda from Colorado Air Patrol Magazine wondering if the town would like to put an ad in their statewide magazine? Discussion over what they do and cost. Decision made not to advertise through them.
Colorado Rural Water (CRW) is having their 40th Conference: Does the Town want Nick to attend? Discussion over sending Nick. Chuck with CRW stated that it would be a benefit to send him and get him the intense training. Decision made that if COVID-19 is cleared then Nick should attend.
Camera’s for the trash trucks: found a polaroid for $29.10 and memory card for $8.08. Discussion over cameras use and how much memory. Motion to purchase 3 cameras and 3 memory cards made by Willis, 2nd by Thibault, motion carried.
Dean Hiatt: Brought in a sheet of the plots, they are hoping to include into Sugar City. No discussion.
Triad Contract: Looked into and there is still 25.75 remaining on contract. No discussion.
CML books: Trustee Willis is wondering if she can have the CML books from 2019, we have the current 2020 books. Discussion over books. Decision made that she can have them.
Office personnel has been going through some older document; we would like to get some binders and protective sheets to protect the historical papers. Discussion over protecting history of Sugar City. Motion to purchase 4 binders and 4 packets of protective sheets made by Willis, 2nd by Hijar, motion carried.
Spoke with Dept of Revenue, they stated that we can do both Sales Tax and Use Tax. He has everything that will be required to do the election in April. Does the town want to do both or just Sales Tax. Discussion over Use Tax: mainly for vehicles and building materials. Decision made to move forward with both Sales and Use Tax.

Patrick:
Quote for Tote lids and castors: $23.23/lid and $13.64/casters from Kois Brothers total of $4318.82. No quote need tires for truck 5; 4 drive and 2 steer tires. No Quote for 1-yd dumpsters, need at least 5 to complete orders. Discussion over items needed for trash. Decision made to get all prices and do a phone poll.
Would like to thank OBS for the wood they gave for the trailer.
Willis: Thank you for the job you have been doing.
Quote from Harbor Freight for a winch for the trash trailer, run between $69.99 and $139.99. This is for a 2500 lb. at $69.99. Motion to purchase badland 2500 lb. winch at $69.99 made by Thibault, 2nd by Roberts, motion carried.

OLD BUSINESS
None

NEW BUSINESS
Trash Supervisor: Discussion over supervisor position. Motion to promote Patrick Coke to trash supervisor effective 10/28/2020 with pay rate of $16.00/hour made by Willis, 2nd by Schiro, motion carried.
90-day raises: Discussion over raises and 90-day raises. Motion to raise Levi Ortega to full-time status with a $.50 raise made by Hijar, 2nd by Roberts, motion carried.
Code Enforcement: Discussion over having code enforcement. Decision made to hire Robert Tooker for 10 hours a week at $12.00 per hour effective 10/28/2020.
Hire a CDL driver: Discussion over driver needed. Decision made to hire Antoinette Saiz as full-time driver at $14.00 per hour effective 11/09/2020.
Water rate Increase: No discussion at this time.
     Water multiplier: Citizens:  John Del Rio: How did you come up with this rate? Did you do this for the whole town? Roberts: In 2004, the multiplier had gotten changed from a 10.0 to a 1.0, which decreases the amount of water used. All meters in town are to be set-up for a multiplier of 10.0.
Cathleen Smith: You should have sent out a letter to inform the citizens of this change. People on a fixed income a $10.00 increase is a lot of money. Dinsmore: We had to publicly display that this was occurring, it was posted on the door.
Ordinance 323: Disorderly Conduct (1st Reading)
Resolution 505: Tap Fee In-Town Increase: Read, passed, adopted. (Attached)

Hiatt: Purchased the old ball field 7.14 acres: we are planning on putting in 27 separate modular homes; 3-bed, 2-bath. Average square feet for each is 86.50 they will each have their own water and sewer. We are looking to annexing into the town, which means we will have fire hydrants also. We are asking if we can begin the process? Council: Sure.

Kyle Logan: Money to purchase new meters for the town, totaling $55,253.00. The money is in the budget, the water fund has approximately $240,000. Discussion over purchasing meters and equipment to replace all meters in-town. Motion to purchase 191 meters and equipment in the amount of $55,253.00 made by Willis, 2nd by Schiro, motion carried.
Wait to transfer the money till the end of 2020 to see how much we need to transfer.

Water Rate Increase: Sugar City the cheapest town on water. We need to raise our rates to keep our town. Discussion over water rates. Decision made to raise the water rate by $3.06.

BILLS: $38,366.77 Motion to pay bills made by Willis, 2nd by Massey, motion carried.

Eve Bretschneider: House been broken into six times in last year and five months. Police will not do anything. Suggest that the Code Enforcement be allowed to patrol the town at night.
Discussion over code enforcement running through out the night. Decision made that the Mayor Nate will go around at night to keep an eye on the town.

Bid from Hayden Marlow to redo the well house. Discussion over Bid. Decision made to get more Bids from some other companies.

TRUSTEE COMMENT

Hijar: No Comment

Thibault: No Comment

Roberts: No Comment

Willis: Christmas party for employees. Tabled till next meeting.
Town Christmas party can’t do; due to COVID-19, thought we could give out bags of candy. Tabled till next meeting.

Schiro: No Comment

Massey: No Comment

Dinsmore: No Comment

PUBLIC COMMENT
None

ADJOURN 9:19 pm motion made by Willis, 2nd by Massy, motion carried.

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Mayor

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Clerk

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