Regular Meeting Minutes 05/26/21

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TOWN OF SUGAR CITY
REGULAR MEETING MINUTES
04/07/2021

CALL TO ORDER: By Mayor Dinsmore at 7:00PM

PLEDGE OF ALLEGIANCE: Led by Mayor Nathaniel Dinsmore

ROLL CALL: Present: Mayor Dinsmore, Trustee Willis, Trustee Massey, Trustee Roberts, Trustee Thibault, Trustee Hijar, Trustee Schiro and Town clerk Julie Sandoval.

Approval of minutes from 03/17/2021.

Motion by Trustee Willis to approve the minutes for 03/17/2021.

Second by Trustee Hijar.

All in favor: Aye

All Opposed: None

Motion Carries.

REPORTS:

Code Enforcement Officer Robert Tooker presented an incentive program offering one-month free water to the most improved yard in town starting May 1st and running through Sept 31st. Mr. Tooker also wants to give those people that already keep their yards nice 20% off their water bill for one month. Mr. Tooker wants 2 people a month to get a reward for the most improved and the already nicest yard in the town. Trustee Schiro questioned who would decide the winners each month and Mr. Tooker suggest the council on the last meeting of the month pick from a list of addresses being improved. Trustee Massey suggested having a committee from people in the town and the questioned raised if they would be fair or just pick their friends. The Council decided to be the final say on the winners.

Trustee Willis made a motion to accept the incentive program and allow Mr. Tooker to bring the council addresses and pictures of who he believes should win and the council will vote on the 2 winners per month starting May 1st and ending Sept 31.

Trustee Schiro seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Town Maintenance Nick Blanco presented an estimate from John Deere for approximately $1,436.10 to fix the backhoe.

Trustee Roberts made a motion to accept the estimate of $1,436.10 from John Deere and get the backhoe fixed.

Trustee Hijar seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Trash Supervisor Nick Blanco approached the council concerning Truck #7 going to Cornelius to be serviced. Mr. Blanco informed the council about Truck #5 needing an alternator and it being ordered for $463.00. Some discussion took place about truck #7 being made into a roll off trash truck.

Mr. Blanco discussed some personal issues and some write ups he has given out, he stated that the crews has been informed that 3 write ups and you are gone. Mr. Blanco stated that the write up idea is working the crew is taking more responsibility for their actions and trying to be more careful with the trucks and other equipment. Mr. Blanco stated if we could make the routes more efficient then the crews would not be back tracking as often. Mr. Blanco stated that overtime is not being approved and the crew knows this, so they are watching their time. Mr. Blanco suggested riding with them to see what is taking them so long on a route. Trustee Roberts suggested driving the routes to see where any improvements can be made.

Some discussion was made concerning hiring another trash laborer when Steven Gill gets his CDL license to drive alone and has his own route.

Town Clerk Julie Sandoval stated we needed approved minutes to start another ACH direct deposit for the trash employees to do their payroll out of the Trash fund.

Trustee Willis made a motion to start an ACH direct deposit from the trash fund account to start paying the trash employees from the proper fund.

Trustee Hijar seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Mrs. Sandoval introduced the proposal from Bill Trainer to do the 2020 Town Audit for $6,500.00.

Trustee Willis made a Motion to hire Bill Trainer to do the 2020 audit for $6,500.00.

Trustee Hijar seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Mrs. Sandoval informed the council that (2) of the Loans the town has for water and sewer projects are ACH withdrawal twice a year the first in due in May one for $1,273.19 and one for $7,650.00, both payable to US Bank NA. for Colorado Water Resources and Power Development Authority Water Pollution Control Revolving Fund Direct Loan Program.   

Trustee Hijar made a motion to allow Mrs. Sandoval authority to make these ACH Payments DDA for (1) Totaling $7,650.00 and (1) Totaling $1,273.19.

Trustee Willis seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Mrs. Sandoval questioned rather we pay for a Domain Name and if so for how long 1 year or more?

The council wants to renew the Domain name for the internet for 1 year.

Mrs. Sandoval explained that all the paperwork was turned in for a past employer and they will not be receiving any unemployment from us.

Mrs. Sandoval provided a letter that Mr. Bandimere requested to have wrote for the planning and zoning committee stating that we will provide him service after they change the address and transfer the tap from his father’s name into his. The council agreed to the letter.

Mrs. Sandoval provided the council with an estimate for concrete work to be done at the park through Kenny Ybarra for a total of $1,880.50.

Trustee Hijar made a motion to accept the estimate from Kenny Ybarra for concrete work to be done at the park in the amount of $1880.50.

Trustee Willis seconded the motion.

All in favor: Aye

All Opposed: None

Motion Carries.

Mrs. Sandoval provided a contract to present to the town of Ordway for trash services, council agreed to have the Town Attorney look it over for us.

Mrs. Sandoval invited anyone who is interested to come and sit in on a webinar for caselle for utility management on April 20th at 11 AM in the morning the webinar is free for anyone to join.

Old Business:

Tobe Allumbaugh approached the council concerning the Hands of God Ministry. Mr. Allumbaugh requested that the Hands of God Ministry be allowed to continue leasing the building on Colorado Street

For another year until the church can figure something else out. Mr. Allumbaugh informed the council of the amount of food provided not only by care and share but also bought and provided by the Hands of God Ministry to provide much needed food for the county and surrounding areas. He also provided information of the number of families that utilize the food give away each month. Trustee Schiro said he has an issue with the give away as he is told he can not park in front of the post office on that Saturday of the food give away to pick up his mail. Mr. Schiro suggested moving the give away to the back of the building. Some discussion went back and forth as to who or how the distribution is ran concerning the way it is set up and how things are done concerning the front of the building and parking that involves the post office. Mr. Allumbaugh questioned Mr. Schiro asking why the few hours in the morning once a month was such a bother for him? Trustee Willis stated she personally help distribute food and is always on the end by the post office and she stated they are never blocking the post office parking or the front of that building but on occasion the worker that works at the post office will park in the front and block parking. Mayor Dinsmore questioned rather there where any other concerns about continuing the food distribution and extending the lease for another year other than the post office parking problems? None where mentioned.

Trustee Willis made a motion to allow the Hands of God Ministry and Paster Eddie to extend the contract for the building on Colorado for another year until he was able to get something going somewhere else 

Trustee Massey seconded the motion.

All in favor: Aye

All Opposed: None

Trustee Schiro did not vote either way.

Motion carries.

No New Business to discuss.

BILLS: $ 19,452.47

Trustee Hijar made a motion to approve the bills in the amount of $19,452.47.

Trustee Willis seconded the motion.

All in favor: Aye

All opposed: None.

Motion Carries

TRUSTEE COMMENTS

Trustee Roberts stated the metal was ordered for the well house in the amount of $525.00. Trustee Roberts would like to see the well house completed by April 24.

Trustee Roberts stated he spoke with Travis to have him come and do the trees at the north park.

Trustee Willis mentioned having Trustee Massey investigate the cost of swings for the South Park along with a price for a toddler swing. Trustee Massey agreed.

Trustee Massey stated he was getting the run around for a carport for shade in the south park. Trustee Roberts mentioned getting ahold of Scott or Check in La junta at the place on the highway for carport and prices and or even with Chubbuck motors in Ordway and see if he can find a carport through any of them. No other Trustees had any comments. No one had any public comments.

Trustee Willis made a motion to adjourn the meeting at 8PM.

Trustee Roberts seconded the motion.

All in favor: Aye

All opposed: None.

Motion carries.

Meeting adjourns.

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