REGULAR MEETING MINUTES 08/18/2021

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TOWN OF SUGAR CITY
REGULAR MEETING MINUTES
08/18/2021

CALL TO ORDER: By Mayor Dinsmore at 6:55 PM

PLEDGE OF ALLEGIANCE: Led by Mayor Nathaniel Dinsmore

ROLL CALL: Present: Mayor Dinsmore, Mayor Pro- Tem Willis, Trustee Massey, Trustee Hijar, Trustee Schiro, Trustee Roberts, Trustee Paul, and Town Clerk Julie Sandoval. 

Approval of minutes from 08/04/2021.

Trustee Hijar made Motion to approve the minutes dated 08/04/2021 as written.

Second by Mayor Pro -Tem Willis

All in favor: Aye

All Opposed: None

Motion Carries.

REPORTS:

Julie Sandoval started the clerk report with a request from Steven Gill for vacation time for 40 hours and 5 days starting September 6th thru the 10th. The council stated he gave plenty of notice, so they all agreed Steven Gills vacation was approved.

Mrs. Sandoval discussed ordering vest for the sanitation and maintenance crews at a cost of $12 dollars each.

MPT Willis made a motion to purchase 18 vests for the sanitation and maintenance crews at the cost of $12 dollars apiece.

Second by Trustee Paul

All in favor: Aye

All opposed: None.

Motion Carries

Mrs. Sandoval and Trustee Roberts discussed needing to purchase an apron and rubber gloves and some respirators for out at the well house for anyone working around the chemicals out there for safety as well as purchasing a plastic tote to keep the supplies in.

Trustee Paul made a motion to use up to $200 dollars to purchase an apron and gloves a Rubbermaid tote to hold the supplies splash face shield, respirators for the protection against the chemicals used for the wells and to reserve $25 dollars each quarter Starting in December to purchase and maintain the supplies needed to keep in stock needed items such as filter replacements for the respirators.

Mrs. Sandoval stated we received a email from Ordway New Era to support the high school athletes. The email stated we have done it before and would like to know if we will continue to do it again. Some discussion took place and the council agreed to continue supporting the athletes.

Some discussion took place concerning the employee BBQ and what day would work best either a Saturday or on Tuesday and at what time. The council instructed Mrs. Sandoval to take a tally and vote from the sanitation employees to see what day they wanted to have the BBQ.

Mrs. Sandoval suggested revisiting the purchase of 1- and 2-yard dumpsters. She stated that we are getting a very long waiting list and those sizes are in high demand at this time. Mrs. Sandoval also stated that she was having Mrs. Adams get s few separate quotes for other companies concerning the price of 1- and 2-yard dumpers. So, the council can better decide who to go with.

Mr. Schiro suggested the town find out what kind of inventory we already have and to make sure that the town is collecting on all the dumpsters we already have.

Mrs. Sandoval showed a letter from a collection agency stating we could not collect on 2 separate accounts because of the statue of limitations. MPT Willis instructed Mrs. Sandoval to find out what the statute of limitation are to be able to collect on overdue and cancelled accounts.  

Old Business:

Office safe was discussed, and Mrs. Sandoval was instructed by the council to get some quotes on a safe.

New Business:

90- day evaluations where discussed concerning Dave Parker, Dave Yount, Fernando Delatorres.

Trustee Roberts suggested a $1.25 raise for Parker Saying he has earned it. Trustee Roberts suggested a .78 cent raise for Mr. Yount and a .50 cent raise for Mr. Delatorres. MPT Willis questioned if the town was going to continue keeping Mr. Yount on as he was only supposed to be temporary. Trustee Roberts answered by stating Mr. Diaz-Cortez would be getting a write up due to the way he addressed Trustee Roberts and spoke and cussed at him when Trustee Roberts stepped into the shop on Tuesday. Trustee Roberts stated he did not know what or how Mr. Diaz- Cortez would respond to the write up. Trustee Hijar asked if Trustee Roberts was prejudice or had a problem with Mr. Delatorres since he was offering him a .50 cent raise and Mr. Parker a 1.25 raise. Trustee Roberts stated that Mr. Parker has done an exceptional job and daily the office deals with complaint from Mr. Delatorre’s routes the rest of the council agreed that the performance from Mr. Delatorres has been below average and insubordinate several times. Trustee Hijar disagreed. The council decided to have a workshop to discuss the evaluation for the 3 employees. Workshop is scheduled for 08/25/2021at 7:00 PM.

MPT Willis questioned Trustee Hijar why his daughters’ personal stuff was being sent to the town email. Trustee Hijar said he would talk to her. Trustee Hijar wanted to see the emails and they were passing down and Trustee Paul started to look at the emails and Trustee Hijar demanded he not look at them as they are private emails and MPT Willis stated they are no longer private when they are sent to the town of Sugar City email. Trustee Hijar brought the copies to the Town Clerk and started to question why he was not told was presenting himself in a manner of intimidation and Mrs. Sandoval told him she tried to call, and he never answered, and this was all brought to her attention 2 days ago and she asked Trustee Hijar to not speak to her in the tone he was using, and Trustee Hijar returned to his seat.

Trustee Roberts also suggested giving the code enforcement officer 2 more hours a day to get his work done stating he is getting busier and needs more time to complete his tasks.

Motion Made by Trustee Roberts to allow 2 more hours a day for code enforcement to get more work done giving 30 a week starting immediately.

Second by Trustee Paul

All in favor: Aye

All opposed: None.

Motion Carries

Trustee Roberts explained to the council that he submitted a quote for $3,109.75 from Triad to Roy in the county commissioner’s office for the screen and microphone for webinars to get approval to get the county to pay for the equipment needed.

Trustee Roberts explained he would be getting with Zack concerning Neptune to get the meter reads downloaded and ready to go.

Some discussion was done concerning sick and vacation leave and when and how to use the time. Everyone agreed to leave as is with no changes.

There was some discussion concerning selling a unmarked trash dumpster to Bens gas house so they can still receive service the council decided to not allow the sale and to inform anyone from Ordway that would like to get our services should write a letter to the board members for Ordway.

Trustee Massey mentioned he does not like to be lied to and the Attorney did it several times while here for the meeting in July.

Trustee Paul made a motion to fire our current attorney John Scorcine and provide written notice dated August 8th, 2021, effective 48 hours of the dated notice to: A) cease representative services within 48 hours. B) return all physical materials or provided copies of all materials involved in a current investigation or has been.

Second by Trustee Roberts

All in favor: Aye

All opposed: Trustee Hijar.

Motion Carries

Trustee Paul made a motion to use $20.00 as a retainer for 20 attorneys to interview possible new town attorney.

Second by Trustee Roberts

All in favor: Aye

All opposed: Trustee Massey.

Motion Carries

Trustee Paul made a motion that the whole quorum to interview and hire a town attorney.

Second by Trustee Schiro

All in favor: Aye

All opposed: None.

Motion Carries

BILLS: $ 12,567.79

MPT Willis made a motion to pay the bills in the amount of $ 12,567.79.

Second by Trustee Schiro

All in favor: Aye

All opposed: None.

Motion Carries

TRUSTEE COMMENTS

MPT Willis discussed Trustee Hijar giving permission to turn on water for Misty Fox when the address has a bill owed on it. The council decided to let the decision stand and if Mrs. Fox misses a payment she is in violation of the signed contract and will immediately be shut off.

MPT Willis also questioned Trustee Hijar about sending3 people to get drug test before they were even interviewed, Trustee Hijar denied saying to do it and he did not know and thought the clerk new how to do it.

MPT Willis informed the council that Mr. Smoot permit is coming up and he has not done any thing to his property to start building so she does not want to see his RV permit reinstated at this time.

MPT Willis made a motion to not allow Mr. Smoot to receive another RV permit at this time.

Second by Trustee Massey

All in favor: Aye

All Opposed: None

Motion

Trustee Schiro stated that certain members of the board are making decisions on their own and it needs to stop.

Trustee Paul ask if he can have permission to open an email address for communication for his grant gathering. He suggested a email of andre.paul.townofsugarcity@gmail.com , the board agreed to allow to let Trustee Paul open a new email.

Trustee Roberts made a motion to get cellular data collections have a camera and get a text message when there is an issue at the wells.

Second by MPT Willis

All in favor: Aye

All opposed: None.

Motion Carries

Trustee Roberts informed the board there has been an issue with well 3 pumping air and he suggest putting a monitor on each battery. Trustee Roberts also informed the council that well # 1 needs to be moved about 25 feet to the east and well # 2 approximately 15 feet.

Trustee Roberts questioned charging Simon company for the water for the road construction and he informed the council that the company has already started to donate some road material to start fixing our roads. Trustee Roberts made a motion to charge Simon $8.00 for 10,000 gallons of water instead of 10.00.

Second by Trustee Hijar

All in favor: Aye

All Opposed: None

Motion Carries.

Public Comments

 A member of the audience Mrs. Gurule At 417 Iowa complained about the Hands of God Ministry being allowed to put up a building and have a food distribution in a residential area of town. She listed several issues she felt were valid reasons to shut down the church’s food give away. Discussion took place concerning the route that would be used and the way the distribution would be managed. Mayor informed the 4 people complaining in the audience that if they did not like the way it is done, he will shut them down, and if everyone hates him then so be it.

Mr. Tooker approached the council as a citizen to complain about how fast people drive past his house and would like the council to put in some speed pumps. Mr. Tooker stated that 6 speed pumps would cost $1,500.00. Council agreed to discuss this issue at the workshop.

 Motion by Mayor Pro -Tem Willis to adjourn the meeting at 9:27 PM.

Second by Trustee Paul

All in favor: Aye

All Opposed: None

Motion Carries.

Meeting adjourns at 9:27 PM.

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