Town of Sugar City
Regular Meeting Minutes
03/18/2022

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CALL TO ORDER 7:07 by Mayor Dinsmore

PLEDGE OF ALLEGIANCE Led by Mayor Dinsmore

ROLL CALL Present- Dinsmore, Hijar, Paul, Massey, and Willis via zoom and speaker phone.

MINUTES Motion to approve minutes dated 3/04/22 with corrections made by Paul, 2nd by Massey, motion carried.
Correction made Trujillo marijuana business. Hijar opposing motion.

PUBLIC COMMENT
None

REPORTS
Clerk: Simon from Limon will be down by September
Laptop in box: Donated for Halloween, never used
Best Rate Transmission: Rebuild is all he can do to fix the transmission on dodge. Discussion over work needing done.
Motion to have transmission rebuilt made by Massey, 2nd by Hijar, motion carried.
CML trying to stop the removal of CORA fees. Discussion over CORA fees and what revenue roughly is per year. Decision made to support keeping the CORA fees.
Taxes for cigarette/marijuana would like to do an ACH for us to receive the funds. Discussion over taxes.
Motion to have taxes ACH credited made by Paul, 2nd by Hijar, motion carried.
CML books get a shelf to place them on for the office. Discussion over shelf and where to place it. Decision made to allow purchase of shelf.
Corner is split in two separate corners in the office. No discussion.
Have not heard from Wayne Walter about the flag. Have quotes from two other companies Rocky Mountain Flags and Denali. Discussion over quotes.
Motion to hire Rocky Mountain Flag to install the new flagpole made by Hijar, 2nd by Massey, motion carried.
Andy Switzer said the pump should be in by the end of the week. No discussion.
Have turned off the water at 424 Iowa and 501 Nevada. Discussion over delinquent water accounts.
Roy Elliott from the Commissioners explained to me that if the Town has a project that requires funding. The town needs to submit a proposal and they will assist with marijuana funds. Discussion over marijuana funds and different projects we could request for. Decision made that Mayor Dinsmore will reach out and get more information.
CDPHE webinar have Terry schedule would you like Sam to go for this as well? Discussion over having both attend these meetings. Decision made that Sam should attend each meeting as well.
CRWA 41st annual conference are we sending Terry and Sam for all days as well as nights? Discussion over cost and length of time.
Motion made to pay for Terry and Sam to go for 4 days and 3 nights made by Massey, 2nd by Paul, motion carried.
Quotes from Rain for Rent and Denali for sludge removal down at the lagoons. Discussion over lagoons and less expensive way to correct. Decision not to use companies.
M Bar 6 Farms sent a quote for their prices of dumpsters. No discussion. Not needed at this time.
Voters Ballots for viewing.
Clifford Bunch would like to put up an 8’ fence at 410 Iowa. Discussion over variance. Decision made to get where it will be located before approval.
Resolution 2022-1: Election judges (read aloud). Roll call taken, Massey: yes, Willis: yes, Paul: yes, Hijar: yes, Dinsmore: yes
DOLA sent the withholding notice till they get the budget. No discussion.
Southeast Health Group is having a grand re-opening March 21, 2022, 4 – 6 pm. No discussion.
Water Conservancy District: Application for fryingpan-arkansas project water. Discussion over project water. Sam explained more information he had learned about the project. Decision made to contact Sam to fill out application then submit.
Fogger are we going get a new one or attempt to fix. Discussion over fogger. Decision made to look into new one that will use current mixture.
LEAP application for us to be vendors for water/waste-water payments. Discussion over LEAP and who contacts should be.
Motion made to fill out application and have direct deposit for LEAP and have the mayor and office as contacts made by Paul, 2nd by Hijar, motion carried.
Customers are calling and asking for credit on account for not being dumped. Discussion over credit on accounts. Price is a flat price whether you dump once a month or four times a month. Willis: We decided against that. Massey: A long time ago. Decision made no discount/credit is given
Ark Valley Conduit has received funds to move forward. Discussion over Ark Valley Conduit. Decision made to have a meeting with the presidents and secretaries of the northwest pipeline and the southeast pipeline and town council, to make sure everyone is on the same page. Davida will schedule with everyone before the next regular municipal election.
Black Hills meeting at Commissioners chambers on March 29th at 3. Would any of you like to attend? Discussion over meeting.
Clean up days: Discussion over weather. Decision made to post-pone till April 1st, 2nd, and 3rd.
Tabled Agenda:
Truss building: Table
Neighborhood watch: Table
Bookkeeper: Discussion over getting budget completed and sent.
Motion to hire Logan and Associates to get budget and finances corrected made by Massey, 2nd by Hijar, motion carried.
Speed bumps: Table
Generator: Discussion over what size the fire department needs. Decision made that Massey would contact fire department get size.
Motion for Gary to get ahold of electricians, show what we need done, and get quotes to get all this electrical work completed made by Hijar, 2nd by Paul, motion carried.
Connex: Table
Factory Gates: Willis is waiting to hear back from Historical Society.
Recycling: Table
Old Town Hall: Renting out, set up prices and resolution. Discussion over placing a used furniture store, need to upgrade the furnace before we can rent it out.
Hydrant for Gates: Discussion over location. Decision made that the mayor would get with Terry on Monday and look into a location.
City Manager: Discussion over city manager and purpose of hiring one. Koehler: You all have known about this since October, had you had the town administer in place a lot of the problems you are discussing now would be the town administer job to fix, so you all are wasting time still, this has been going on since March and the attorney said you had to have it. Its in the laws, so I am going to ask you again before I have to start getting angry all over again. I know you all are trying. Hijar: We will get it done; we have to work with the attorney. We will get it done. Massey:  My issue with it is everything there sounds like its Davida’s job already pretty much. That’s our clerk, our treasurer, almost all of that falls under her job description. Koehler: When Julie was the clerk, you all wanted her to be the town manager. Massey: No, I did not. You are mistaken, never once did I agree with that, I was told by the attorney that should be the case. I was never asked what my opinion was. Koehler: What is your opinion? Massey: My opinion is that is a job that has already been assigned to our clerk. Now which clerk is not real important, it falls under the job description of the clerk and the treasurer they are basically the town manager. It is their job to go from our supervisor and to relay that information. Koehler: I don’t think you understand the town administrator position. It is to provide oversight over the clerk and the treasurer. The clerk and the treasurer being the same person, that person cannot provide oversight over that same person. Now Joan was that person, supposed to be providing oversight. Now two weeks ago, when I brought this up, she ran out of here real quick. Rather than taking any responsibility. Willis: It has nothing to do with responsibility, I was advised not to talk to you. Koehler: Advised by who? Can you identify you attorney council woman? Willis: I don’t have to do that. I did it to the best of my ability. Decision made that Davida would have job descriptions in two weeks. Massey: The overseeing is done by the council. Further discussion over hiring a town administrator.
Customer contacted office today, very upset. He paid for four extra months when the dumpster wasn’t even sitting there. I asked Dave about it, and he said he does remember picking up before Christmas. The account is paid in full. They are needing a dumpster for the weekend; they are wondering if we place it and dump it at no cost to them. Dinsmore: Can you figure what they were overcharged by, and we can refund them. Discussion over price. Decision made to give weekend free and return the money. And an apology.
Mr. Sanders: across the street, claims he came over in November and asked to have his water disconnected. He claims he has not had water in his store since before Christmas. He is fine with paying the assessments he just does not want to have to pay for the water and sewer. Decision made to credit him back $26.56 for three months of water and sewer.
Donnie brought in Easter items for the children. Discussion over Easter. Decision made to try to get something together before Easter, Saturday April 16th, 2022, 10-11 am.
Cirsa training: there will be some Tuesdays where the trash personnel will have to stay and get training. Would the council provide something for the training, it may be some what of an incentive for them to get the training. Discussion over providing meals during training. Decision made to authorize pizza purchase for training.
Roger Baker: last month he was billed $18 for two totes within 3 miles, which is correct. This month the program decided to change his bill and he got billed for an in-town tote. Why the program decided to change his bill. I looked at his service and he is billed for two totes but billed out as in-town tote. We have caught that on a few bills. Decision made to go over the billing software each month.
Dave asked for an employee discipline form, wanted to make sure you approved it. Discussion over discipline form. Decision made to use them.
Asked for business cards for Dave and Terry these are generic. Discussion over business cards. Decision made to move forward with cards.
Maintenance: Each trustee has report.
He still has not heard from Zack on the meters we are still trying to figure out that zero.
Trash: Dodge is getting transmission fixed.
Truck 2 has a high idle on it, we need to send it back to the company. Discussion over high idle on truck. Decision made to ask a technician to come and ride in our truck for a day.
Crack in the windshield on truck 2. Get repaired if small enough but might be too large and need replacement.
Consider putting a fuel surcharge on bills. Fuel bill has double in six months. Discussion over adding a fuel surcharge. Decision made Gary will look into cost.

OLD BUSINESS
Sam Wilson: Fowler water meeting discussion over acre-feet. Cities are being augmented by project water. Discussion over CRW.
To get certified for water on-line $40 and in-person $70. Discussion over cost of sending two or more for training. Is there a special group rate? Decision made to send Terry and Sam and look into the group rate.
Sam working with irrigation system in Rocky Ford company and am wondering if I can get an extension on water lease. Discussion over what shares he has and how much he paid.
Motion made to extend Sam Wilson water lease an additional five years at the same cost made by Hijar, 2nd by Paul, motion carried.
Neptune: No discussion

NEW BUSINESS
Discussion over Shane and Kaci Mason water line. Requesting by-laws from 3 or 4 years ago, around 2018. Davida will look into locating by-laws.
Motion to approve Mason’s tap, line, and meter purchase of old town meter to monitor line made by Hijar, 2nd by Willis, motion carried.

Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees.
Motion made by Massey, 2nd by Hijar, motion carried.

Call to Order: 9:36 pmby Mayor Dinsmore
Motion
to increase pay for Nikki Kern to $14 and Davida Moreland to $17 with benefits made by Willis, 2nd by Hijar, motion carried.

BILLS Discussion over OBS bill.
Motion
to pay bills in the amount of $20,360.77 made by Massey, 2nd by Paul, motion carried.

TRUSTEE REPORTS
Mayor Dinsmore: Joan would like to ask you to step down as mayor pro-tem. Willis: No, I am not going to do that. Dinsmore: Then I am going to ask for a motion.
Motion made to remove Willis as mayor pro-tem and appoint Gary Massey at mayor pro-tem made by Hijar, 2nd by Paul, motion carried. Willis opposing.

Willis disconnected from Zoom.

Hijar: Overtime for trash employees. Discussion over the amount and purpose of overtime.

Paul: Motion to have a special budget meeting on March 22 @ 4:30 made by Paul, 2nd by Hijar, motion carried.
Been an honor serving on this council.

Massey: Tony is there something that you are needing for the First Responder Recognition? Discussion over what we are looking for. No decision made.

Dinsmore: Black Hills franchise fee donate to the fire department every year.
Motion to donate the franchise fee from Black Hills to the fire department every year made by Massey, 2nd by Hijar, motion carried.

ADJOURN
Motion
to adjourn at 10:00 pm by Massey, 2nd by Hijar, motion carried.

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